This article is going to discuss four tips that home inspectors can use to save time and become more efficient while creating their home inspection reports. The time saved can be used elsewhere such as working on their company website, marketing campaigns, or more time with their family.
Tip 1 – Use Software in the Field
Using home inspection software on a portable device in the field allows an inspector to create the report as they inspect. Depending on the software, this can be done on a laptop, tablet, or handheld device. Once the inspector finishes their inspection, the report is complete. The inspector can choose to go back to the office and make any final changes before delivering it, such as adding pictures and adding final comments, or deliver it to the client in the field. Many home inspectors are still using paper to do their inspections and not taking advantage of field reporting software. Using software on-site saves the inspector time by eliminating the need to create the inspection report a second time back at the office.
Tip 2 – Use Customized Forms
Another tip for inspectors is to use a customized home inspection form or template that suits them and their inspection style. Using a customized form that the inspector is comfortable with will save them time while filling out their inspection report on-site. They can choose the order in which the sections of the home appear in their software to match the order in which they inspect. Inspectors can also make one time changes for a specific property or make permanent changes to their template. For example, an inspector in Florida could delete the ‘Basement’ section in their report, since most of the properties they will be inspecting will not have basements. Using a form that is suited for an inspector will save them time and allow their inspection process to be more efficient.
Tip 3 – Use Dropdown Lists
The third tip for saving time is to select common answers from the software’s dropdown lists. Most inspection software programs already come with preloaded narratives. It is important that an inspector continues to build their library of narratives with their own comments to eliminate the amount of typing they have to do. Over time an inspector’s library will grow and give them the ability to choose very quickly from several different choices. This will eliminate the need to type out each narrative and will save a great deal of time each inspection. Typing takes a lot of time in the field and any chance an inspector has to eliminate it, is a benefit to them and their inspection process.
Tip 4 – Preload Data into Report
The last time saving tip for home inspectors is to fill out any information they may have about the home before they arrive on-site for the inspection. A home inspector should be able to fill out most of the general information about the home beforehand. Inspectors can use their knowledge of the area to fill out common information ahead of time as well. For example, if a specific subdivision has all asphalt driveways or hardwood floors, they can go ahead and put that information into their report. Filling out information ahead of time will not only save them time when creating their report, but it will also be one less thing they have to worry about in the field.
Using the tips listed above, an inspector will be able to save time and become more efficient while creating their home inspection report. Saving time will allow an inspector to schedule more inspections and also have more time to spend on other areas of their business.